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Job details
Company: Kern Community College district
Job Title: Assistant Director, Admissions & Records
Job Category: Administrative/Office/Clerical
Job Reference: 1500322
Job description:  
Assistant Director, Admissions & Records

Kern Community College District

Position Number: 02832

Posting Date: 06/10/2019

Initial Screening Date: 06/24/2019

Open Until Filled: No

Position Type: Management


Work Week:

Minimum Salary: $85,307.16 annually

Maximum Salary: $111,930.39 annually


Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP ).
In addition, employees have the option to purchase:
•Flex 125
•Supplemental voluntary life insurance
•403b Tax Shelter Annuity
All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Bakersfield College

Location: BC-Main Campus

Basic Function:

Under the general direction of the Director of Enrollment Services, the Assistant Director of Admissions and Records supervises the operation and activities of assigned functions within the Admissions and Records office, and assists in planning and implementing departmental procedures. This position may serve as the Director of Enrollment Services in the absence of the Director. This is an exempt, first-line working supervisor responsible for day to day leadership and performance management of staff.

Provides direction, supervision, and support for assigned operations within the Admissions and Records office including academic evaluations, transcripts, veterans and athletic eligibility, and other functions.

Acts on behalf of the Director, Enrollment Services in their absence.

Assists the Director, Enrollment Services in developing, planning, writing, and implementing departmental procedures, goals and objectives; implements policies and regulations as required; provides advice and consultation related to various aspects of Admissions and Records to other campus managers.

Supervises the maintenance, evaluation, and certification of student records so they are suitable for transfer to other educational institutions, for athletic eligibility, and eligibility for benefits from other agencies and programs.

Supervises assigned employees within the Admissions and Records function, participates in the selection of personnel, schedules, and assigns work, and ensures proper staffing levels, and workloads; directs, evaluates, and trains assigned personnel to ensure the consistency and accuracy of activities.

Conducts continuous review of office procedures pertaining to the admissions systems, residency verification, and records operations; recommends appropriate changes; submits monthly and year-end and other reports as

Participates in budget preparation; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures and budget accounts.

Performs computer operations to update student records and verify student information; enters and retrieves a variety of information and reports as necessary.

Oversees the maintenance of permanent student records and the processing of attendance and enrollment figures; oversees the issuance of official college transcripts.

Serves on college committees as required or assigned.

Responds to and resolves inquiries and complaints from students, administrators, staff, and faculty.

Oversees and coordinates special events such as graduation.

Supervises data processing, microfilming, imaging, and record retention procedures related to the Admissions and Records Office.

Perform other duties as assigned or required.

Education and Experience:


• Bachelor’s Degree from an accredited college/university with major coursework
in business administration or a related field and two years of increasingly responsible professional level administrative experience in admissions,
registration, records, or a related field.

• Demonstrated sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, ethnic, and disability backgrounds of community college.

Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Knowledge and Abilities:


Knowledge of:
• Admissions requirements of the District.
• Course descriptions and articulation agreements.
• Graduation and transfer requirements for various four year colleges and
• Pertinent Federal, State, and local laws, codes, and regulations.
• Policies and procedures pertaining to grading practices.
• Modern office procedures, methods, and computer equipment.
• Principles and procedures of recordkeeping.
• Business writing and report preparation.
• Budgeting procedures and techniques.
• Principles of training and providing work direction to others.
• Basic mathematical principles.

Ability to:
• Direct a comprehensive admissions and records program.
• Evaluate student records for graduation and transfer requirements.
• Interpret State and District admissions policies and procedures.
• Interpret the District’s policies and procedures pertaining to grading practices.
• Calculate grade point averages quickly and accurately.
• Maintain accurate student transcript records.
• Perform responsible and technical duties involving the use of independent
• Respond to requests and inquiries from administrators, faculty, staff, and
• Prepare and administer a budget.
• Provide work direction and train assigned staff.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with

Salary Grade: G

Special Instructions to Applicants:

First Review of Applications:

Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on June 24, 2019 are assured consideration. The District reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:
• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts
• List of six (6) professional references – Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):
• Application Screening: TBD
• Interviews: TBD
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.n.

All applicants must apply online at https://apptrkr.com/1500322. Emails will not be accepted.

As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.

Copyright ©2017 Jobelephant.com Inc. All rights reserved.

Employment type:
  • Full Time
Salary Range: Unspecified
Job Link: You must first register to view this information.
Other Information
Degree: Unspecified
Experience (year): 0
Job Location: Bakersfield - California - USA
Zipcode: 93301
Post Date: 06/14/2019
Contact Information
Company: Kern Community College district
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