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Company:
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Planned Parenthood Federation of America |
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Job Title:
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Administrative Assistant (Medical/Client Services), Concord (Administration) |
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Job Category:
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Administrative/Office/Clerical |
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Job description:
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Planned Parenthood: Shasta-Diablo (PPSD)
is one of 93 independent affiliates of Planned Parenthood Federation of America providing high-quality, affordable birth control, education, and other reproductive health services in 15 health centers in 13
California
counties. PPSD p
romotes and protects reproductive and sexual health and freedom through services, education and advocacy. Our affiliate works to promote responsible choices and offers a strong team environment and an excellent benefit package for employees.
PPSD is currently seeking an Administrative Assistant to support our Medical/Client Services Department. The ideal candidate will provide efficient, high-quality administrative and clerical support to the Medical/ Client Services departments. The Administrative Assistant in based at PPSD's Administrative Office in Concord
, CA
and reports directly to the Medical Services Manager. This is a non-exempt position, working 40 hours per week; Monday – Friday during the business hours of 8:30 AM – 5:00 PM. Salary is DOE.
Are you an administrative support professional with a customer-service oriented attitude and demeanor?
Have you demonstrated success in managing and executing multiple priorities and projects for multiple team members based on business needs? Do you possess the
a
bility to work productively, autonomously and under limited supervision?
Are you flexible and able to work well independently and as a collaborative team member? Are you an effective and creative problem-solver with strong initiative and excellent follow-through? Do you work well under pressure and successfully meet deadlines? Are you a multi-task master? Are you highly organized and detail oriented? Do you possess effective time management skills and strong attention to detail? Do you have a high regard for accuracy and quality work?
If so, this is the job for you!
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following:
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Coordinates forms process for affiliate, maintains and updates referral lists biannually and as needed.
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Assists with updating and formatting protocols, licensing section of admin manual, and Billing manual.
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Updates and inputs data into monthly clinician schedules.
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Logs and mails affiliate occurrence reports and all correspondence related to.
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Assists in the renewal of Department of Public Health licenses, pharmacy and environment permits and distributes to health centers.
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Assists with audit preparations and provides program support for prenatal program's grants objectives.
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Provides support to volunteer program and Medical Services administrative staff.
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Interacts with internal and external customers, partners, and contacts disseminating appropriate information, handling inquiries, and resolving concerns.
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Analyzes problems, and recommends and executes effective, practical solutions.
Implements processes and procedures to improve efficiency of operations.
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Types and distributes department agendas, meeting minutes, and other meeting materials as needed as well as sets up medical services meetings
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Coordinates mail between and among the VP of Medical Services, Medical Services Manager and clinicians/physicians and other centers. Also coordinates mail and peer review charts to/from Medical Director
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Serves as back-up support for receptionist and other administrative staff, as needed.
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Organizes and maintains file system, and files correspondence and other records.
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Orders and maintains supplies, and arranges for equipment maintenance.
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Coordinates and executes routine, ongoing, long-term, and seasonal administrative tasks and special projects.
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Runs errands to include picking up food for meetings and picking up or delivering supplies, materials, documents, etc. to health centers or other agencies.
MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
COMPUTER SKILLS:
To perform this job successfully, an individual should have knowledge and proficiency in database (Access), contact management (Outlook), design (PowerPoint), Internet, spreadsheet (Excel), word processing (Word) and Adobe PageMaker (graphics) software.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must have reliable automobile transportation, a valid California Driver's License and automobile insurance.
OTHER SKILLS, ABILITIES AND QUALIFICATIONS
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Acceptance and application of the confidential nature of the position.
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Strong communication (verbal and written), spelling, grammar and punctuation skills.
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Type professionally and accurately at 60 wpm.
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Familiarity with standard office equipment and machines (fax machine, copy machine, postage machine, etc.)
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Ability to relate professionally and sensitively to staff, board, clients and public.
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Commitment to quality health care.
TO APPLY:
Please attach
salary requirements, cover letter, resume, and names of three professional references with their phone numbers.
PPSD offers a competitive salary and a liberal benefits package
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Planned Parenthood: Shasta-Diablo
is an equal opportunity employer and works affirmatively to include diversity among its staff and does not discriminate on the basis of race, color, ethnicity, religion, sex/gender identity, sexual orientation, national origin, age, disability, income, marital status or any other irrelevant dimension of diversity. PPSD values collaboration between employees of diverse backgrounds and experiences.
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Skills:
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Employment type:
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Salary Range:
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Unspecified |
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| Other Information |
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Degree:
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Associate |
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Experience (year):
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0 |
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Job Location:
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North - California - USA |
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Zipcode:
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Post Date:
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09/16/2009 |
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| Contact Information |
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Company:
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Planned Parenthood Federation of America |
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